Frequently Asked Questions

FAQs

Answers to common questions that faculty may have. If you have any other questions, please contact us

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Public

What is the procedure for submitting requests for letters related to academic and student affairs at the USU Faculty of Pharmacy?

Students can apply for letters related to academic and student affairs through the One-Stop Application (ASA) of Universitas Sumatera Utara, with the following stages:

Open the USU ASA service link (https://asa.usu.ac.id)
Select the letter request that will be submitted
Pay attention to the status of the application that has been submitted

No.	Status	Description
1.		Students submitted applications but have not been validated by the ASA operator
2.		ASA Operator has validated and accepted the student's application
3.		Students must re-sign the application through ASA after completing validation from the ASA operator. If the student does not sign, the ASA operator cannot carry out the next process.
4.		The operator has finished sending a reply letter to the student's request. Students can download the reply letter.

What is the procedure for applying for academic-related letters that are not available at the USU ASA service.

Requests for academic-related letters that are not available on the USU ASA service, can be accessed through the Pharmacy Undergraduate Study Program website, with the following steps:

Access the Pharmacy Undergraduate Study Program website (https://psfarmasi.usu.ac.id)
Select the GUIDE menu
Download the application letter that will be submitted
Complete the data and print-out each letter in rank two
Submit the letters that have been printed out to the Academic Subdivision on the 1st floor of the USU Faculty of Pharmacy.
Letters that have been submitted for the signature process, can be taken back through the Academic Subdivision of the Faculty of Pharmacy USU

What is the procedure for Legalizing Diplomas / Academic Transcripts / Accreditation Certificates for Study Programs within the Faculty of Pharmacy USU?

The following is the flow of procedures for legalizing Diplomas, Academic Transcripts, Study Program Accreditation Certificates within the Faculty of Pharmacy USU:

Alumni must bring the original diploma / academic transcript, along with a photocopy (maximum 3 sheets per document) to be validated at the Academic Subdivision on the 1st floor of the Faculty of Pharmacy USU.
Alumni Fill in the link as follows:

Subject	Link/Description
Alumni Satisfaction Survey Link	https://bit.ly/KEP-ALUMNI-FF-USU Mandatory For All Batches and Study Programs
Tracer Study Survey Link	https://bit.ly/KEP-ALUMNI-FF-USU For batches above 2010 (All Study Programs) https://bit.ly/TracerstudyFFUSU For batches below 2010 (All Study Programs including Extension undergraduate degree)

Alumni print-out screenshots of the results of filling out the alumni satisfaction link and print-out of the tracer study certificate, then submit it to the General Subdivision along with a photocopy of diploma, academic transcript, or accreditation certificate for the legalization process.

What is the procedure for applying for Using the Laboratory for students outside the Faculty of Pharmacy USU?

The following is the flow of applying for laboratory use within the Faculty of Pharmacy USU for students from outside the Faculty of Pharmacy USU:

Students need to bring a letter of introduction from the university concerned for permission to use the laboratory at the Faculty of Pharmacy USU, and submit it to the General Subdivision of the Faculty of Pharmacy USU.
Students must pay the laboratory usage fee according to the predetermined provisions.
Students show proof of payment to the General Subdivision and can take a cover letter for permission to use the laboratory which will be given to the Head of the Laboratory according to the purpose of the cover letter.
Students can conduct research in the intended laboratory.
After completing the research and having been declared free of administration, students can request a Certificate of Conducting Research from the Head of the Laboratory where the research is carried out.
The certificate in point 5 is then submitted to the General Subdivision to be made into a research completion certificate from the USU Faculty of Pharmacy, signed by the Dean or Vice Dean II of the USU Faculty of Pharmacy.

Can I get a replacement for my lost or damaged diploma/transcript?

Lost or damaged diplomas cannot be replaced, but can be given a certificate of certificate replacement signed by the Rector of the Universitas Sumatera Utara. As for lost or damaged Academic Transcripts, a copy of the Academic Transcript signed by the Dean of the USU Faculty of Pharmacy will be given. The following is the flow for:

- Alumni must submit an application letter to the General Subdivision of the Faculty of Pharmacy USU for the issuance of a replacement diploma certificate, by attaching a Lost Statement from the police for a lost diploma or attaching Physical Evidence of a damaged diploma for a diploma that is damaged for some reason.
- The General Subdivision processes the application to the Dean of the USU Faculty of Pharmacy, then submits the letter that has been disposed of to the Academic Subdivision.
- The Academic Subdivision validates the application file, then makes a cover letter containing a request for the issuance of a replacement letter for a diploma by also sending proof of attachment, and sends it to the Vice Rector I of Universitas Sumatera Utara.
- After receiving a reply letter from the USU Administration Bureau, alumni can pick up the replacement letter at the Academic Subdivision on the first floor of Faculty of Pharmacy USU.
- Alumni must submit a letter of request to the General Subdivision of the Faculty of Pharmacy USU for the issuance of a copy of their academic transcript.
- The General Subdivision processes the request to the Dean of the USU Faculty of Pharmacy, then submits the dispositioned letter to the Academic Subdivision.
- The Academic Subdivision validates the alumni application file and then issues a copy of the academic transcript which will be signed by the Dean of the Faculty of Pharmacy USU.
- Copies of signed academic transcripts can be collected by alumni through the Academic Subdivision of the Faculty of Pharmacy USU.

Doctoral of Pharmaceutical Sciences Study Program

How do I get a statement of enrollment?

The flow of applying for a statement of enrollment

Students submit an application letter which is downloaded at the academic administration service link below : https://rebrand.ly/LAYANAN_ADMINISTRASI_AKADEMIK_S2-S3_FARMASI_USU
The application letter is sent to email farmasipasca@gmail.com by attaching the tuition payment slip that matches the application letter
Admin will process the letter. The letter will be processed within 2-3 working days
The letter collection officer will contact if the letter has been completed or students may contact the letter collection officer after 2 days of sending the request letter.

What is the website of Doctoral Study Program?

https://doktoralfarmasi.usu.ac.id/

Where is the link for Academic Administration service?

https://rebrand.ly/LAYANAN_ADMINISTRASI_AKADEMIK_S2-S3_FARMASI_USU

What is the registration link for PKKSS?

https://rebrand.ly/pendaftaran-PKKSS-pascafarmasi-usu

What is the Study Program e-mail address for sending student application letter?

farmasipasca@gmail.com

How can i submit supervisor lecture request?

Flow of application for requesting supervisor:

Students submit a letter of application for a supervisor which can be downloaded at the academic service https://rebrand.ly/LAYANAN_ADMINISTRASI_AKADEMIK_S2-S3_FARMASI_USU
The application letter is sent to email farmasipasca@gmail.com
Admin will dispatch the student's request letter to KPS to be discussed with SPS
The results of the discussion of the names of prospective supervisors will be included in the willingness form. willingness to be a supervisor and the administrator will send the form to the student via email
Students must ask for the signatures of prospective supervisors as proof of their willingness to be supervisors. the lecturer concerned is willing to be his/her supervisor
After both lecturers have signed the form, the student sends back the form to email farmasipasca@gmail.com
The admin will process the issuance of a decree on the appointment of the supervisor based on the willingness form.
The process of making a statement letter takes 2-3 working days
The finished statement letter will be sent to students via email.

How long does the statement of research will be done?

Approximately 2-3 working days

How do I get a seminar card as a colloquium requirement?

Seminar card can be obtained at the seminar card recording officer of the study program if the student has met the minimum requirement of 10 times participating in colloquium / seminar

Is participating in the precolloquium recorded on the seminar card?

No. Student attendance at the Precolloquium is not recorded in the seminar card, only attendance at the colloquium and results seminar is recorded.

What are the requirements for registering for graduation?

To register for graduation:

Pass the thesis defense
Complete the administrative requirements:
- Fill out the graduation registration form (the form can be downloaded at https://rebrand.ly/dokumen_pendaftaran_wisuda_FF_USU)
- Statement of identity on the diploma (can be downloaded at https://rebrand.ly/dokumen_pendaftaran_wisuda_FF_USU)
- Photo statement letter of hijab for Muslim graduates (can be downloaded at https://rebrand.ly/dokumen_pendaftaran_wisuda_FF_USU)
- Thesis defense improvement matrix (can be downloaded at https://rebrand.ly/LAYANAN_ADMINISTRASI_AKADEMIK_S2-S3_FARMASI_USU)
- Tuition payment slip from the first to the last semester (original)
- Thesis defense fee payment slip
- Graduation fee payment slip
- Photocopy of undergraduate diploma
- Four 4x6 black and white photographs with the following conditions:
  1. Men wear white shirts, ties and black suits
  2. Women wear a white shirt and black blazer. for those who wear a headscarf, use a white headscarf
  3. Red background
- LoA or published scientific publication article ACC by supervisor 1 and KPS
- Abstract in Indonesian and English
- Copy of Student Progress Card (KKM)
- Free library certificate (SKBP)
- Graduation registration form from the academic portal with a stamp of 10,000
- Receipt of LUX edition distribution

What is the percentage requirement to pass the turnitin test?

≤ 25%

What is the toefl score requirement for the thesis trial?

minimal 450

What are the requirements for taking the diploma?

The requirements for taking the diploma certificate are:

Published scientific publication article that has been accepted by the 1st supervisor and KPS
Receipt of LUX edition distribution